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Incoming Student

Incoming Student


CLICK TO NOMINATE

NOMINATION PROCESS

BİLGİ has a two-stage online system for exchange students. At the first stage, the Erasmus Office of the partner university nominates its students online.  At the second stage, the student nominated will be invited by e-mail to complete an online Application Form.

When you click "Online Nomination" below, you will be asked to enter your username and password. We will e-mail the Erasmus Office of partner universities and give them a username and password for each semester in advance. If you forget your password, you can e-mail erasmus@bilgi.edu.tr to receive it again. Please do not pass this information on to students.

After you log-in, you will be connected to your access page. Click " Student Pre-Application Form " to view the Nomination Form. On the form, you will be asked to enter information about yourself (the nominating individual), the student's name, contact information, his/her area, level and year of study, the period of exchange and the academic program at BİLGİ for which the student wishes to apply. . Once you enter this information, you will be asked to click the “complete the pre-application” form button. After clicking the button, the student will have an automatic e-mail regarding the application period. After completing a nomination, click " Student Pre-Application Form " to nominate another student or Exit if you are finished. You are able to follow the application status of the nominee from my outgoing students tab. In order to cancel the application, you need to inform us via e-mail.

Exchange student nominations are based on the exchange quotas designated in the inter-institutional agreements. BİLGİ cannot accept nominations from departments that are not indicated on the agreement.


The nomination period for partner universities and students: 

Only Fall semester or full academic year: April 14th to May 16th

Spring semester: September 15th to October 17th

**Late applications will NOT be accepted. All nominated students must submit their signed and stamped application form to the Erasmus Office at BİLGİ by the deadline.

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EXTENSION OF THE MOBILITY PERIOD

Erasmus students have the opportunity to extend their mobility period at BİLGİ. If the student has been nominated and has applied for fall semester only, they have a chance to extend their studying period. This can be done after student's arrival and before the next semester begins. Please contact with the Erasmus Office if student has a request for extension. 

ONLINE APPLICATION

APPLICATION PROCESS

BİLGİ has a two-stage online system for incoming exchange students. In the first stage, the International Office of your home university will nominate you online as an Erasmus exchange student. In the second stage, you will receive an email invitation to complete the Online Application Form.

 In the email, you will be provided with a username and a password. When you click on the "Online Application Form" link, you will be asked to enter your login details. On the form, you will be required to provide personal information. The online application must be completed through our official website: https://era.bilgi.edu.tr/

Students must send their completed and signed application forms to the Erasmus Office before the deadline.

 The nomination period for partner universities and students: 

Only Fall semester or full academic year: April 14th to May 16th

Spring semester:  September 15th to October 17th

**Late applications will NOT be accepted. All nominated students must submit their signed and stamped application form to the Erasmus Office at BİLGİ by the deadline.

If you later decide not to attend BİLGİ, please inform the Erasmus Office at BİLGİ so that your nomination can be cancelled.

If you experience any issues with the application, feel free to contact us via email at erasmus@bilgi.edu.tr


Each semester, the Erasmus Office organizes an Orientation Day for all incoming exchange students. All nominated students are required to attend these two important events in order to complete their university registration. On Registration Day, incoming exchange students must be physically present in Istanbul to finalize their enrollment at BİLGİ. Please note that you will not be able to complete your course selection online unless you are registered at BİLGİ.

 EXTENSION OF THE MOBILITY PERIOD

Erasmus students have the opportunity to extend their mobility period at BİLGİ. If a student has been nominated and applied for the fall semester only, they may request to extend their study period. This can be arranged after the student's arrival and before the start of the following semester. If a student wishes to request an extension, please contact the Erasmus Office.

The " General Course Catalog " lists all the undergraduate courses of the University in which some courses are marked as “Recommended for International Students” (courses offered entirely or in large part in English). If you do not speak Turkish, you should register only for those courses titled as Recommended for International Students. Turkish speaking international students may register for any course listed in the “ General Course Catalog ”.

The normal workload for a semester is 30 ECTS credits. We strongly advise that international exchange students not exceed 36 ECTS credits or 6 undergraduate courses a semester.

International exchange students may take courses from any faculty or department as electives, alongside their major field of study. Undergraduate students may register for 1st, 2nd, 3rd and 4th year courses depending on the program requirements of their home university and their areas of interest. 100 level courses are introductory, 200 level courses are introductory to intermediary, 300 level courses intermediary to advanced, and 400 level courses are advanced level undergraduate courses. Postgraduate students may register for 500 level MA courses, as well as take advanced undergraduate courses depending on the program requirements of their home university.

International students may register for TK 111 "Turkish Language for Foreigners-Beginners Level" and TK 112 "Turkish Language for Foreigners-Intermediary Level".

Highly recommended courses for international students are; IR 323 (fall and spring) "Turkish Politics and Foreign Policy" and IR 505 (fall and spring) "Turkish Politics and Foreign Policy- MA Level.

Petition Templates

After the Add-Drop Period you will be able to add or drop the courses you want  with a petition. There is a deadline for the withdrawal. Please check the academic calendar for the deadline if you want to withdraw from any course you took. 

Below you can find the samples of petitions that we have designed for your convenience. You may use these if you need to add, drop or add and drop a course. You can then submit them to the Student Affairs for approval.

Petition for Adding a Course 

Petition for Dropping a Course

Petition for Adding and Dropping a Course


Obtaining a Visa

You can check the visa requirements on the following website https://www.mfa.gov.tr/visa-in... In order to stay in Türkiye more than 90 days, you need to apply for the Residence Permit. We will inform you in detail about the Residence Permit Procedure during the Orientation Day. If you own a blue card or a Turkish identity card you do not need to apply for a residence permit or neither visa, you can enter Türkiye with your ID card.



One of the requirements for obtaining a residence permit is having health insurance. Students must have health insurance in order to apply for a residence permit in Türkiye.

Option 1: Social security agreement between Türkiye and your home country

If Türkiye and your country have a social security agreement, you must visit the social security office (not your private insurance company) in your country before your arrival. They will provide you with a document that has been approved by the Turkish Social Security Office. This approved form can be used as proof of insurance for your residence permit application. For further information about the social security agreement, please contact the International Center at your home university.

Here you can find the list of agreements:

Germany TA 11 

Netherlands N/TUR 111

Belgium BT 8

Austria A/TR 3

France SE 208-06 A FT & SE 208-28 FT

Turkish Republic of North Cyprus KKTC/TC 3

Romania R/TR 3

Bosnia Herzegovina BH/TR 4

Czech Rep CZ/TR 111

Macedonia MC/TR 4

Luxembourg TR/L 3

Albania AL/TR 4

Option 2: Private Health Insurance 

If you wish to continue with private health insurance, you may choose any of the health insurance companies operating in Turkey. We cannot recommend any specific companies, as we do not have any partnerships with them. The cost will depend on the company and the coverage, so it is advisable to contact the companies directly for further information.

Please note that travel insurance will not be accepted for residence permit procedures. Therefore, when making your choice, ensure that the health insurance is for residence permit purposes and confirm that the company can provide you with a contract in Turkish.

If it is more difficult to arrange the procedures online, you can also sign a contract with a Turkish private health insurance company during the first few days of your stay.

Option 3: Private Health Insurance from Home Country

If you have health insurance from your home country, it will only be valid for residence permit procedures if the insurance company also operates in Türkiye. In this case, you should contact the company to have your contract translated into Turkish, signed, and stamped (only for residence permit procedures).

If your health insurance company does not operate in Türkiye, you will need to obtain a new Turkish health insurance policy in order to apply for a residence permit.

To avoid any misunderstandings, we would like to clarify that while your health insurance may be valid in Türkiye, it is important to check with your insurance provider. If the company does not have an office or operate in Türkiye, the insurance will not be suitable for the residence permit application.




CLICK TO APPLY FOR AN INTERNSHIP POSITION

We have two internship offers; 

1.ERASMUS OFFICE INTERN POSITION

We are currently looking for an intern to join the Erasmus Office of the Global Talent Management Center at İstanbul Bilgi University. The placement can last at least 5 months, but we prefer interns who could stay longer. 

If you would you like to;

  • gain job experience in a Higher Education Organization, member of Laureate International Universities Network
  • develop your language, IT, communication and organizational skills
  • be part of an international and professional team
  • live in a multicultural and historically important city

And you have;

  • good knowledge of English (B2+)
  • good communication skills
  • teamwork skills
  • basic knowledge of Microsoft Office
  • interest in the fields of International Relations and Education

In this case you are the person we are looking for! 

MAIN TASKS

You support the Erasmus Program Specialists, completing the following tasks:

  • Helping with the application and admission procedures of international and BILGI students
  • Preparing data and updating excel table
  • Maintaining the office environment through inventory and other administrative tasks
  • Assisting the operation of events of international programs
  • Supporting outgoing and incoming students during application periods and on exchange preparations
  • Assisting in marketing in study abroad programs by using and developing new
  • Approaches to attract more students both outgoing and incoming students and updating, checking the web pages.

WORKING CONDITIONS

  • The position is an unpaid position.The student can receive a grant from their home university or can finance their expenses by themselves.
  • Working hours: 9:00-17:00 in weekdays.
  • Meal card and free shuttle services from certain locations.

Shuttle hours gets updated weekly, you can check the its schedule from the following link; Click Here 

To apply for this position please send your CV and a motivation letter to incoming-intern@bilgi.edu.tr 

Important! : Please keep in mind that Global Talent Management Center has 3 different International Offices. When you are applying for traineeship please choose one among the following offices; Erasmus Office, Advising Office and Bilateral Office. 

2.ERASMUS OFFICE SOCIAL MEDIA POSITION 

We are currently looking for a Social Media intern to join the Erasmus Office of the Global Talent Management Center at Istanbul Bilgi University. The placement can last at least 4 months, but we prefer interns who could stay longer. 

If you would you like to;

  • gain job experience in a Higher Education Organization, member of Laureate International Universities Network
  • develop your marketing, language, IT, communication and creative skills
  • be part of an international and professional team
  • live in a multicultural and historically important city

And you have;

  • knowledge of Adobe Programs
  • good knowledge of English (B2+)
  • good communication skills
  • teamwork skills
  • basic knowledge of Microsoft Office

In this case you are the person we are looking for!

MAIN TASKS

You support the Erasmus Program Specialists, completing the following tasks:

  • creating, editing and managing content for the school’s web presence
  • using photoshop and videomaker tools in advanced level
  • managing social pages such as Instagram and Facebook
  • creating newsletters and leaflets for events
  • assisting the operation of events of international center
  • supporting outgoing and incoming students during application periods and on exchange preparations
  • assisting in promoting study abroad programs by using and developing new approaches to atract more students both outgoings and incomings
  • creating social media content
  • Working hours: 9:00-17:00
  • Meal card and shuttle services are provided
  • Grant: contact with home university is necessary

WORKING CONDITIONS

  • The position is an unpaid position.The student can receive a grant from their home university or can finance their expenses by themselves.
  • Working hours: 9:00-17:00 in weekdays.
  • Meal card and free shuttle services from certain locations.

Shuttle hours gets updated weekly, you can check the its schedule from the following link; Click Here 

To apply for this position please send your CV and a motivation letter to incoming-intern@bilgi.edu.tr


Please click here for;  ONLINE COURSE CATALOG

Please click here for; ACADEMIC CALENDARS

Please click here for; ECTS CREDIT ALLOCATION


This section is created to provide you important links that may ease your inquiries and aid in navigation within the university.

Below are helpful information that may your daily life in Istanbul easier.

Important Numbers

Ambulance: 112 (all over Türkiye)

Police: 155 (all over Türkiye)

Tourism Police: (0212) 5274503 (İstanbul only)

Gendarmerie: 156 (all over Türkiyefor rural areas)

Coast Guard: 158 (all over Türkiye)

Fire Department: 110 (all over Türkiye)

Forest Fire: 177 (all over Türkiye)

Yellow Pages: 11818 or 11811 or 11880 (all over Türkiye) the cost of directory could be expensive

Tourism Info: 170 (all over Türkiye)